Belstone Parish Council Logo -For Parish Council Meeting

You are hereby summoned to attend the Annual Meeting of Belstone Parish Council which will be held at Belstone Village Hall on Monday 20th May 2024 at 7.30 pm.

Sally Fullwood, Belstone Parish Clerk


Agenda for Belstone Parish Council Annual meeting on 20th May 2024 in Belstone Village Hall at 7.30 pm

2024/25-007 Election of Officers

To elect a Chairman and Vice-Chair of the council for the next year. To sign the acceptance of office forms for these roles.

2024/25-008 Disclosures of Interests

To receive disclosures of personal & prejudicial interest from Councillors on matters to be considered at the meeting.

2024/25-009 Apologies for Absence

To record any apologies for absence and reasons. For resolution.

2024/25-010 Public Participation Session

This item is limited to 15 minutes and will be conducted in accordance with the Standing Orders of the Council, which are available to read on the website.

2024/25-011 Minutes

To resolve that the minutes of the Council meeting held on 29th April 2024, previously circulated, be signed as a correct record.

2024/25-012 Representation on other bodies

To agree the members to represent the Council on the following bodies:
• Village Hall Committee
• Eastern Links Committee
• Sticklepath Village School Trust
• Greener Belstone

2024/25-013 Meeting Dates for the rest of 2024-25

To confirm the meeting dates for the remainder of the year:
Monday July 8th 2024 (note change of date), Monday Sept 9th 2024, Monday Nov 11th 2024, Monday Jan 13th 2025, Monday Mar 17th 2025

2024/25-014 Borough & County Councillor Statements

To receive any reports from Cllr Lynn Daniel (April and May) or Cllr James McInnes.

2024/25-015 Chairman’s Announcements

To receive any announcements from the Chairman.

2024/25-016 Clerk’s Report

To note the Clerk’s Report, previously circulated.

2024/25-017 Coronation Lantern

To note the Grant of Listed Building Consent, and agree on subsequent actions

2024/25-018 Car Park Repairs

To receive any updates regarding the car park repairs, and agree on subsequent actions.

2024/25-019 Request from South Tawton School

To agree whether a grant should be given to South Tawton School.

2024/25-020 End of Year Budget 2023-24

To review the end of year expenditure against budget for the financial year 2023-24, and accept the Clerk’s report.

2024/25-021 Internal Auditor’s Report

To receive and note the Internal Auditor’s report, and agree the honorarium. To appoint the auditor for 2024-25. To agree changes to the format of the accounts for the next year.

2024/25-022 AGAR 2023-2024

To agree and sign the Certificate of Exemption, Annual Governance Statement and Accounting Statements for 2023-24.

2024/25-023 Planning

A. Planning Applications

There are currently no planning applications on which the Council has been asked to comment.

B. Planning Decisions

To note the following:

0035/24 Town LivingChange of use, demolition and alterations to the barn at Town Living Farm to form a new full market dwelling.Withdrawn
0049/24 Beacon ViewDemolition of rear extensions and replacement with new double-storey rear extension plus new access to frontage with driveway and parkingWithdrawn
0105/24 Coronation StoneReinstatement of village lanternGranted Conditionally

C. Other Planning Matters

To note the following sub applications, upon which the Council is not consulted.

0120/24 BurlCertificate of Lawfulness for a proposed development – Erection of new single storey extensions and conversion of existing roof space, Burl, Belstone, Okehampton, Devon, EX20 1RDCurrent Status: Pending Consideration.

2024/25-024 Finance

A Recent Transactions

• Payments – Data Protection Fee – £35, Devon Association of Local Councils – £115.42, Ink Cartridges & Laminating – £29.63, Wood for bench repair – £105.60
• Receipts – None
• Total Balance (29/04/24) £5,696.17 (including £620 election reserve, £73.89 Car Park Reserve)

B Payments

To agree the following payments:
• Insurance Payment £145.80 (same as last year)
• Auditor’s Honorarium £25
• Training for Cllr Grubb and Cllr Hosegood
o Planning Course (3rd June) £36
o New Councillor Training Courses (4 sessions @ £18) £72
• Clerk’s Wages Apr-Jun (to be paid mid-June) £557.08
• Budgeted Transfers to Car Park Reserve £75 and Election Reserve £50

2024/25-025 Clerk’s Holiday

To agree arrangements for the Clerk’s Holiday 17th-30st July 2024, and appoint a councillor to monitor email.

2024/25-026 Rural Village Services Group

To agree whether to share a membership of the Rural Village Services Group with Sticklepath Parish Council at a cost of £25 (+VAT) each.

2024/25-027 Tongue End Hedge

To agree any action on the hedge near the bus stop.

2024/25-028 Parking

To agree any action regarding a parishioner’s letter about parking, and to confirm a response to the Highway Officer’s designs for signs.

2024/25-029 Risk Register

To review the Parish Council Risk Register and adopt it.

2024/25-030 Items for Next Parish Council Agenda

To receive any items for the meeting scheduled on 8th July. Items due: Financial Regulations, Asset Register, Clerk’s Appraisal.