You are hereby summoned to attend the Annual Meeting of Belstone Parish Council which will be held at Belstone Village Hall on Monday 20th May 2024 at 7.30 pm.
Sally Fullwood, Belstone Parish Clerk
MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND
Agenda for Belstone Parish Council Annual meeting on 20th May 2024 in Belstone Village Hall at 7.30 pm
2024/25-007 Election of Officers
To elect a Chairman and Vice-Chair of the council for the next year. To sign the acceptance of office forms for these roles.
2024/25-008 Disclosures of Interests
To receive disclosures of personal & prejudicial interest from Councillors on matters to be considered at the meeting.
2024/25-009 Apologies for Absence
To record any apologies for absence and reasons. For resolution.
2024/25-010 Public Participation Session
This item is limited to 15 minutes and will be conducted in accordance with the Standing Orders of the Council, which are available to read on the website.
2024/25-011 Minutes
To resolve that the minutes of the Council meeting held on 29th April 2024, previously circulated, be signed as a correct record.
2024/25-012 Representation on other bodies
To agree the members to represent the Council on the following bodies:
• Village Hall Committee
• Eastern Links Committee
• Sticklepath Village School Trust
• Greener Belstone
2024/25-013 Meeting Dates for the rest of 2024-25
To confirm the meeting dates for the remainder of the year:
Monday July 8th 2024 (note change of date), Monday Sept 9th 2024, Monday Nov 11th 2024, Monday Jan 13th 2025, Monday Mar 17th 2025
2024/25-014 Borough & County Councillor Statements
To receive any reports from Cllr Lynn Daniel (April and May) or Cllr James McInnes.
2024/25-015 Chairman’s Announcements
To receive any announcements from the Chairman.
2024/25-016 Clerk’s Report
To note the Clerk’s Report, previously circulated.
2024/25-017 Coronation Lantern
To note the Grant of Listed Building Consent, and agree on subsequent actions
2024/25-018 Car Park Repairs
To receive any updates regarding the car park repairs, and agree on subsequent actions.
2024/25-019 Request from South Tawton School
To agree whether a grant should be given to South Tawton School.
2024/25-020 End of Year Budget 2023-24
To review the end of year expenditure against budget for the financial year 2023-24, and accept the Clerk’s report.
2024/25-021 Internal Auditor’s Report
To receive and note the Internal Auditor’s report, and agree the honorarium. To appoint the auditor for 2024-25. To agree changes to the format of the accounts for the next year.
2024/25-022 AGAR 2023-2024
To agree and sign the Certificate of Exemption, Annual Governance Statement and Accounting Statements for 2023-24.
2024/25-023 Planning
A. Planning Applications
There are currently no planning applications on which the Council has been asked to comment.
B. Planning Decisions
To note the following:
| 0035/24 Town Living | Change of use, demolition and alterations to the barn at Town Living Farm to form a new full market dwelling. | Withdrawn |
| 0049/24 Beacon View | Demolition of rear extensions and replacement with new double-storey rear extension plus new access to frontage with driveway and parking | Withdrawn |
| 0105/24 Coronation Stone | Reinstatement of village lantern | Granted Conditionally |
C. Other Planning Matters
To note the following sub applications, upon which the Council is not consulted.
| 0120/24 Burl | Certificate of Lawfulness for a proposed development – Erection of new single storey extensions and conversion of existing roof space, Burl, Belstone, Okehampton, Devon, EX20 1RD | Current Status: Pending Consideration. |
2024/25-024 Finance
A Recent Transactions
• Payments – Data Protection Fee – £35, Devon Association of Local Councils – £115.42, Ink Cartridges & Laminating – £29.63, Wood for bench repair – £105.60
• Receipts – None
• Total Balance (29/04/24) £5,696.17 (including £620 election reserve, £73.89 Car Park Reserve)
B Payments
To agree the following payments:
• Insurance Payment £145.80 (same as last year)
• Auditor’s Honorarium £25
• Training for Cllr Grubb and Cllr Hosegood
o Planning Course (3rd June) £36
o New Councillor Training Courses (4 sessions @ £18) £72
• Clerk’s Wages Apr-Jun (to be paid mid-June) £557.08
• Budgeted Transfers to Car Park Reserve £75 and Election Reserve £50
2024/25-025 Clerk’s Holiday
To agree arrangements for the Clerk’s Holiday 17th-30st July 2024, and appoint a councillor to monitor email.
2024/25-026 Rural Village Services Group
To agree whether to share a membership of the Rural Village Services Group with Sticklepath Parish Council at a cost of £25 (+VAT) each.
2024/25-027 Tongue End Hedge
To agree any action on the hedge near the bus stop.
2024/25-028 Parking
To agree any action regarding a parishioner’s letter about parking, and to confirm a response to the Highway Officer’s designs for signs.
2024/25-029 Risk Register
To review the Parish Council Risk Register and adopt it.
2024/25-030 Items for Next Parish Council Agenda
To receive any items for the meeting scheduled on 8th July. Items due: Financial Regulations, Asset Register, Clerk’s Appraisal.
