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Agenda for the Belstone Parish Council meeting to be held on 14th June 2022 in the meeting room of Belstone Village Hall

2022/23-44 Disclosures of Interests

To receive disclosures of personal and prejudicial interest from Councillors on matters to be considered at the meeting.

2022/23-45 Apologies for Absence

To record any apologies for absence and reasons. For resolution.

2022/23-46 Public Participation

This item is limited to 15 minutes and will be conducted in accordance with the Standing Orders of the Council, which are available to read on the website.

2022/23-47 Minutes

To resolve that the minutes of the meetings of the Council held on 12th April, 26th April, Annual Meeting 10th May, Ordinary Meeting 10th May, previously circulated, be signed as a correct record.

2022/23-48 Borough & County Councillor Statements

To receive any reports from Cllr Lynn Daniel or Cllr James McInnes.

2022/23-49 Chairman’s Announcements

To receive any announcements from the Chairman or Vice-Chairman.

2022/23-50 Finance

A. Change of Bank Accounts (Resolution 2021/22-45B)

To receive Cllr Pike’s report on progress with opening the new bank account.

B. Internal Auditor’s Report

To note the Auditor’s Report, previously circulated, and record the Council’s thanks.
To appoint Chris Walpole as the Internal Auditor for 2022/23.

C. Recent Transactions

• Received Precept First Instalment £1,704
• Received Interest 11p (Rate has increased from 0.01 to 0.1)
• Received £100 Grant from West Devon
• Received £106.82 VAT refund.
• Paid £35 Information Commissioner’s Fee.
• Paid second instalment of Memorial Engraving £316.80
• Paid Insurance £145.80
• Paid for Clerk’s Stationery £11.37

D. Payments to be Authorised

• Clerk’s Salary April-June including £120 bonus £584.56 Gross
• Honorarium for Auditor (£25 last year)

2022/23-51 Bus Shelter (Resolution 2022/23-6C)

To receive Cllr Cooper’s report on testing of anti-graffiti paint.
To receive Cllr Weaver’s report on rubbish clearance.

2022/23-52 Car Park Actions

A. Removal of Tree Guards (Resolution 2021/22-34E)

To receive Cllr Ash’s report on progress.
To resolve whether this action should continue to be reported, as it has not been carried out for nearly a year.

B. Removal of Grass (Resolution 2021/22-47B)

To receive Cllr Ash’s report on progress, and confirm what work that is being done, and when.
To resolve when invoices for donations should be sent out.

C. Noticeboard (Resolution 2022/23-9A)

To receive Cllr Cooper’s report on replacing the Car Park noticeboard.

2022/23-53 Village Light (Resolution 2021/22-73)

To receive Cllr Norrish’s report on the Village Light.
To resolve whether any further action is needed.

2022/23-54 Clerk’s Report

To note the Clerk’s Report, previously circulated.

2022/23-55 Asset Inspection

To receive reports of assets requiring action, and to resolve the actions required.

2022/23-56 Planning

To note the refusal of the Taikoo planning application.

2022/23-57 Clerk’s Annual Appraisal

To resolve which Councillor(s) who will carry out the Clerk’s appraisal in July.

2022/23-58 The Annual Governance and Accountability Return (AGAR)

A. Annual Governance Statement

To approve the signing of the Annual Governance Statement

B. Certificate of Exemption

To approve the signing of the Certificate of Exemption

C. Accounting Statements

To approve the signing of the Accounting Statements

2022/23-59 Electronic Communications

Proposal by Cllr Hill.
To resolve whether all Councillors should use official Council email addresses. Cllr Hill to report on costs and requirements.

2022/23-60 Proposal to create a Transport Committee to investigate speeding, parking and associated problems, involving the community in developing solutions.

Proposal by Cllr Weaver.
To resolve whether to create a Transport Committee, to bring their terms of reference back to the next meeting.

2022/23-61 Road Warden Scheme

To resolve whether to appoint a Road Warden, and volunteers to do work around the parish.

2022/23-62 Items for Next Agenda

To receive any items to be added to the next agenda.
Already Planned – Adoption of Complaints Policy, Review of Car Park Policy, Second Home action.

The date of the next meeting will be Tuesday July 12th 2022.